Researchers (staff and/or students) of currently active studies who determine that the discontinuation or closure of study is imminent for whatever reasons, are required to complete and submit a notification for the discontinuation/closure of the study.

For the discontinuation of a study and therefore the data collection for which ethics approval was granted, the discontinuation/closure report should be submitted no later than 1 month after reaching such a conclusion.  

For the imminent closure of a study, a closure report may be submitted on conclusion of data collection activities as long as it is known that no further interaction with participants will be conducted. An updated progress report must be submitted with the closure report


  1. Download the application for closure/discontinuation form.
  2. Researchers are required to familiarise themselves with the instructions and terminology provided on page 1 of the form.
  3. Complete the form in full.  Provide suitable responses to each item on the form.  Incomplete or incorrectly completed forms might result in a delay of the review and approval process.
  4. The closure/discontinuation form of a study must be supported by a current progress report which can be downloaded from the Study Progress Report page. However, if a progress report has been submitted and approved within three months of the date of the closure report, the letter of approval for the progress report may be submitted instead.
  5. The completed application form, study progress report and the original signed approval letter must be submitted to  Mr Imtiaz Khan.