Researchers requiring an extension of data collection activities for a study making use of human participants must submit an application for extension 4-6 weeks before the expiry of the current ethics approval period.

Failure to do so may result in the immediate suspension or termination of all data collection activities linked to the study upon the expiry of the approval period.

Please note: Any extension applications received after the expiry date of the current ethics approval period will require submission of a NEW application.

Unless there are extenuating circumstances, continuous applications for extension/renewal of a particular study will not be viewed in a favourable light. 

 

How do I apply for an extension?:
 

  1. Download the Extension Application (RECH-005) form
     
  2. Download the Progress Report (RECH-004) form. All applications for extension of a study must be accompanied by an updated progress report.
     
  3. Researchers are required to familiarise themselves with the instructions and terminology provided on page 1 of these forms.
     
  4. Complete the forms in full.  Provide suitable responses to each item on the forms.  Incomplete or incorrectly completed forms might result in a delay of the review and approval process, and ultimately on the ability of the study to continue.

 

Who do I submit the application form, progress report AND original ethics approval letter to?:

All extensions for applications must be accompanied by the original ethics approval letter and any subsequent approval of extension letters (if applicable). The approval letter indicates the risk level of the study as well as the original approval body.


Faculty-approved / Low-risk protocols:

  • The completed application form, progress report and the original signed approval letter must be submitted to the relevant faculty contact and will serve at faculty level.


RECH-approved protocols / Medium-High risk protocols:

  • Extensions to protocols originally approved by REC-H and all medium/high risk protocols must serve at REC-H for approval (refer to REC-H meeting schedule for agenda cut-off dates).
  • The completed application form, progress report and the original signed approval letter must be submitted to RECH: Imtiaz.Khan@mandela.ac.za